Tools Management in Inventory Management

There are many most important operations in inventory management, to manage inventory in a proper way for all organization it is necessary. All companies/organizations designs SOP's (standard operating plans) for their multiple operation in different areas/sector/departments.

Basically SOP's are just like tutorials, working methods or operational process and companies/organizations can bound their concerned department to work as per their SOP's. 

I want to share with my friends a short introduction of Tools handling SOP.

Tools management in inventory management is a main operation for maintain proper inventory and records. There are many types of tools, depends on organizations/companies needs. Some tools having low value and some have high value. These are also your company asset. 

I want to ask you a question? 

What method is using in your company for tools issuance/handling/using.

Some companies used just simple way to tools management, if a user required a tools he ask to their purchase department, then purchase department call the supplier and place an order against their user need, when the tool received in store, store handed over this tool to user against an system document or manual document. They think that their job is completed.

If user, who ask that tool, resign his job, so how could you ask him for your asset, because you have not maintain any proper record of this user's tools.

By maintain a proper tools management you can develop a cycle of tools issuance, in this cycle a user who required a tools, he ask that tool from store/warehouse department, store department should record the issuance date, user name who required that tool and department of that user. At the time of the user resignation or termination from his job, HR ask him a clearance specimen from store/warehouse department. When the user go to store/warehouse department and ask their specimen then store check his tools record and if there is any tool available in his name so store/warehouse department ask these tools from user. When a user submit their all tools to store then store give him their specimen. 

Now these tools are in store custody and if another user or new user required that tools then store can issued these tools to him by follow the all above steps. Until the expiry/damage of tools.

By this method you can save your assets and revenue. 

Some companies use another simple way just like they uses a manual register for tools issuance and transferring, it is not right way too because registers can be burn, lost, or damaged then all the data been lost.

I suggest that every company/organization should use a proper way and proper system for tools handling operations. During my professional career I have design a program in visual basic for tools database, this is very simple and easy application. If someone need this application so I will provide him.

If you like this tools management article so please share with your friends. Thanks.