How to Dispose-Off the Scrap Material

1.0    PURPOSE:

The purpose of this procedure is to provide guidelines for removal of scrap material from company.

2.0    SCOPE:

This procedure covers the responsibility and the actions required for removal of material declared as scrap in store from Generating Stations

3.0 DEFINITION:

Scrap can be considered as any store item or substance, which is useless material or a broken, worn out, contaminated or spoiled item or unwanted material.

Surplus – Unnecessary Material 

4.0 RESPONSIBILITIES:

Section Head / HOD shall be responsible to declare the scrap material to be disposed off and initiate ‘Scrap Request Form ' duly signed and approved by the Station Head. 

Store will maintain the record of items declared as Scrap on the ‘Scrap Inventory Record.

Store Incharge will ensure that declared scrap material is disposed off at appropriate intervals. Store will initiate the ‘Form – A FOR SDF and raise the Scrap disposal request on portal as well for further processing and approvals. 

HSEQ Section shall provide necessary support during material storage at scrap yard and also responsible to ensure that the scrap is disposed off in accordance with the HSEQ Policy.  

HSEQ Section shall look after all Safety related issues and monitor the activities during Scrap Disposal Process. HSEQ also conduct the Safety Orientation to the contractor manpower.

Concerned Section shall provide necessary support during material storage at scrap yard where expert advice required particularly for Lubes and Chemicals etc and also responsible to ensure that scrap is disposed off in Safe manner.

Disposal Committee (nominated by Head Office Disposal Department) shall be available and ensure Smooth, Safe and Legal execution of Scrap Disposal. Disposal Committee is also responsible for approval of all the Gate Passes, completion reports and maintains the record of same. The Committee shall also resolve all the disputes arising during the process.

5.0 PROCEDURE:

• If any item / material deemed to be declared as Scrap, respective section (end user) shall initiate and submit the approved form Scrap Request Form - Attachment No. 2 to Store. Attachment 2A will be used for items other than Capex while Attachment 2B for Capex Items. The material is then transferred / dumped to the scrap yard at designated Areas.
• Store will maintain and update the Scrap Inventory Record and FORM A and raise the Scrap disposal request on portal as well for further processing and approvals.
• Scrap yard will remain barricaded to control removal or addition of scrap material. Any material removal / addition in the scrap yard shall be done through approvals on the relevant forms. 
• Risk Assessment of the Scrap yard shall be carried out on  Monthly basis by a team comprises of Representatives from Store, HSEQ and concerned sections
• Disposal Section shall inform station / security for bidder visit at least 02 days earlier.
• Site Instructions ‘Instructions for Contractor’ shall be issued to contractor at the time of tendering / contract award process by Disposal section. 
• Disposal Committee (nominated by Head Office Disposal Department) shall be available and ensure Smooth, Safe and Legal execution of Scrap Disposal. Disposal Committee is also responsible for approval of all the Gate Passes, completion reports and maintains the record of same. The Committee shall also resolve all the disputes arising during the process.
• HSE Team shall audit and monitor the Contractor for HSE compliance team is authorized to stop the work if observe any non compliance and communicate to Disposal / Audit Committee.

Refer to ‘ Site Instructions for Contractor’ for detailed process and HSEQ requirements.

All Gate Passes shall be signed by the authorized or designated Authority